Secretary II - Bridges Academy- 8 hrs at Franklin-McKinley School District (2024)

Filters

Certificated

Certificated

Certificated Management

Classified

Classified Management

Login


Important Note: This password is NOT your EDJOIN password. This password must be provided by the HR department at the district you are applying to and cannot be provided by the EDJOIN Help Desk.

Register

Reset your password


Back To Previous Page


Secretary II - Bridges Academy- 8 hrs at Franklin-McKinley School District

Application Deadline

Until Filled

Date Posted

7/1/2024

Contact

Vanessa Kitong

Number of Openings

1

Salary

Pay dependent on experience

Add'l Salary Info

$27.36- $33.35 per hour

Length of Work Year

11 Months

Employment Type

Full Time

About the Employer

IN THE HEART OF SILICON VALLEYFranklin-McKinley School District (FMSD) is located on the east side of the Santa Clara Valley in San Jose, California. The Santa Clara Valley also known as Silicon Valley is highly urbanized and one of the most diverse and innovative counties in the nation.Being a culturally diverse District, FMSD staff work primarily with students from Central and South America, Asia, and other parts of the world.FMSD has a 21st Century Teaching & Learning Plan to transform classrooms into technologically rich and highly engaging learning environments.CORPORATE PARTNERSHIPS - We have fostered relationships with top technology companies such as Adobe, Apple, Google, and Facebook, to name a few. Students get hands-on, real-world experience that helps them gain a better understanding of the specific skills and education employers are looking for. These experiences better prepare students for college and the workforce following graduation.

Job Description / Essential Elements: Print

CLASS TITLE: SECRETARY IIBASIC FUNCTION:Under the direction of the Principal of a school, perform a wide variety of responsible clerical and secretarial duties to oversee school office activities and to relieve the Principal of a variety of administrative detail an at assigned school; perform public relations and communication services; assure smooth and efficient operations of the school.DISTINGUISHING CHARACTERISTICS:School Secretary II incumbents perform responsible clerical and secretarial activities at an assigned school.REPRESENTATIVE DUTIES:Coordinate and manage a variety of office activities to relieve the Principal of administrative detail; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities. EOversee the activities and operations of a front office at an assigned school; coordinate communication between the school office and faculty, students, parents and outside organizations; greet visitors and receive and initiate telephone calls; provide information concerning school policies, procedures, actions, activities, programs and schedules; request necessary information and take and transmit messages as appropriate. EPerform basic accounting-related activities in support of the school; organize and maintain individual budgets as directed; participate in budget reviews, maintenance of cost center records for audit, and accounting of instructional staff funds. EParticipate in the inter-District, intra-District and open enrollment of new students; provide enrollment packets and forms; explain procedures and requirements; assist in the completion of enrollment forms as needed; assign student to the appropriate grade and classroom or consult with administrator on placement. EReview student attendance rosters; verify absences with a written note or telephone call; records and maintain log of verified absences; maintain absence notes and tardy slips for future verification. EMonitor and assure classroom coverage; contact the SEMS system to obtain information regarding employee absences; provide directions, instructions, lesson plans, keys and schedules for substitute teachers; prepare attendance reports related to teachers and substitutes. EPerform routine first aid procedures as needed; assist in screening ill or injured students in accordance with school law and District regulations as required; contact parents and provide health information as necessary; oversee authorized student medication; maintain individual logs. ECompile information and prepare reports as directed; review and edit reports and other documents for accuracy and completeness; maintain confidentiality of information as appropriate; compose correspondence independently; prepare spreadsheets as needed. EAssist with graduation activities; prepare requirement notification to parents, activity time line, permission slips for activities, diplomas and the master graduation list; produce, organize and disseminate related information. EOperate a variety of office equipment, including computer, typewriter, copier, laminator, intercom and other office or school machines; operate software systems to input data and generate reports. EOversee student insurance activities; disseminate, record returned policy applications and maintain list of student coverage. EAssist certificated staff including teachers and counselors with the preparation of materials as requested.Train and provide work direction to clerical and health staff as assigned.Supervise students in the office and monitor behavior.Receive, sort and route mail.Maintain regular attendance. EAbility to establish and maintain cooperative and effective relationships with others. EPerform related duties as assigned.KNOWLEDGE AND ABILITIES:Knowledge of:School office terminology, practices and procedures.Correct English usage, grammar, spelling, punctuation and vocabulary.Applicable sections of State Education Code and other applicable laws.Oral and written communication skills.Basic accounting practices and procedures.Operation of a computer and other office equipment.Interpersonal skills using tact, patience and courtesy.Receptionist and telephone techniques and etiquette.Graduation requirements and materials.Modern office practices, procedures and equipment.Record-keeping and filing techniques.Health and safety regulations.First aid procedures and basic medical terminology. Ability to:Oversee the activities and operations of a front office at an assigned school site.Perform and coordinate difficult office, secretarial and clerical work involving independent judgement and requiring accuracy and speed.Perform accounting-related function in support of the school.Understand, interpret rules and written directions and apply to specific situations.Compose correspondence independently.Establish and maintain effective working relationships with others.Meet schedules and time lines.Perform duties effectively with many demands on time and constant interruptions.Administer basic first aid to ill or injured children.Plan and organize work.Maintain records and prepare reports.Work confidentially with discretion.Communicate effectively both orally and in writing.Work independently with little direction.Operate a variety of office machines and equipment.Maintain regular attendance.EDUCATION AND EXPERIENCE:Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical experience.WORKING CONDITIONS:Environment:Office environment. Constant interruptions.Physical demands:Hearing and speaking to exchange information in person or on the telephone.Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Bending at the waist, kneeling or crouching to file materials.Hazards:Exposure to blood-borne pathogens, body fluids and communicable diseases.

Requirements / Qualifications

Requirements / Qualifications

Exams are required for this position and are administered in English by appointment. The components are: spelling, grammar, math and keyboard (45 wpm net). After submitting your application, please call 408-283-6015 to schedule an appointment. A completed application and Photo ID are required to take exams. Testing is administered in the Human Resources Department at the District Office: 645 Wool Creek Drive, San Jose CA, 95112.


      Exams are required for this position and are administered in English by appointment. The components are: spelling, grammar, math and keyboard (45 wpm net). After submitting your application, please call 408-283-6015 to schedule an appointment. A completed application and Photo ID are required to take exams. Testing is administered in the Human Resources Department at the District Office: 645 Wool Creek Drive, San Jose CA, 95112.

          Links Related To This Job
          • View Other Job Desc. / Ess. Elem.

          Franklin-McKinley School District

          Application Deadline

          Until Filled

          Date Posted

          7/1/2024

          Contact

          Vanessa Kitong

          Number of Openings

          1

          Salary

          Pay dependent on experience

          Add'l Salary Info

          $27.36- $33.35 per hour

          Length of Work Year

          11 Months

          Employment Type

          Full Time

          Links Related To This Job
          • View Other Job Desc. / Ess. Elem.

          Session Expiring Warning

          For your safety and protection, your session is about to expire. If you wish to continue your session, please click OK.

          Secretary II - Bridges Academy- 8 hrs at Franklin-McKinley School District (2024)

          References

          Top Articles
          Latest Posts
          Article information

          Author: Dr. Pierre Goyette

          Last Updated:

          Views: 6332

          Rating: 5 / 5 (70 voted)

          Reviews: 93% of readers found this page helpful

          Author information

          Name: Dr. Pierre Goyette

          Birthday: 1998-01-29

          Address: Apt. 611 3357 Yong Plain, West Audra, IL 70053

          Phone: +5819954278378

          Job: Construction Director

          Hobby: Embroidery, Creative writing, Shopping, Driving, Stand-up comedy, Coffee roasting, Scrapbooking

          Introduction: My name is Dr. Pierre Goyette, I am a enchanting, powerful, jolly, rich, graceful, colorful, zany person who loves writing and wants to share my knowledge and understanding with you.